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Statement of Intent



New contractual requirements came into force from 1 April 2014 requiring that GP practices should make available a statement of intent in relation to the following IT developments:


  1. Summary Care Record (SCR)
  2. GP to GP Record Transfers
  3. Patient Online Access to Their GP Record
  4. Data for commissioning and other secondary care purposes 


The same contractual obligations require that we have a statement of intent regarding these developments in place and publicised by 30 September 2014.

Please find below details of our stance with regards to these developments.

Summary Care Record (SCR)

Having your Summary Care Record (SCR) available will help anyone treating you without your full medical record. They will have access to information about any medication you may be taking and any drugs that you have a recorded allergy or sensitivity to.

Of course, if you do not want your medical records to be available in this way then you will need to let us know so that we can update your record.

Queens Road Surgery confirms that your SCR is automatically updated on at least a daily basis to ensure that your information is as up to date as it can possibly be.  This system is operated centrally by NHS England. 


GP to GP Record Transfers

NHS England requires practices to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers (not for temporary registration).

It is very important that you are registered with a doctor at all times. If you leave your GP and register with a new GP, your medical records will be removed from your previous doctor and forwarded on to your new GP via NHS England. It can take your paper records several weeks to reach your new surgery.

With GP to GP record transfers your electronic record is transferred to your new practice much sooner.

Queens Road Surgery confirms that GP to GP transfers are already active if you move to or from a surgery using the same system as we do (Systm One) and by the end of March 2015 we will be able to transfer all patient records to and from regardless of the system used.


Patient Online Access to Their GP Record

NHS England require practices to promote and offer the facility to enable patients online access to appointments, prescriptions, allergies and adverse reactions or have published plans in place to achieve this by 31st of March 2015.  

We currently offer the facility for booking and cancelling appointments and also for ordering your repeat prescriptions online. This is done by the Systmone online facility. GP approval is required for all requests.

NHS England requires practices, by 31st March 2016, to promote and offer the facility for patients to access online all information from their medical record which is held in coded form unless, in the opinion of the practice, access would cause serious harm to the patient's or any other person's, physical or mental health; or that the information includes a reference to a non-consenting third party, or that the record contains a free text entry that cannot be seperated from the coded entry.

We are currently awaiting clear national guidance relating to this and will open this facility up to patients once it is received.

Data for commissioning and other secondary care purposes

It is already a requirement of the Health and Social Care Act that practices must meet the reasonable data requirements of commissioners and other health and social care organisations through appropriate and safe data sharing for secondary uses, as specified in the technical specification for care data.

At Queens Road Surgery we have specific arrangements in place to allow patients to “opt out” of which allows for the removal of data from the practice. Queens Road Surgery confirms these arrangements are in place and that we undertake annual training and audits to ensure that all our data is handled correctly and safely via the Information Governance Toolkit.  For more information please visit: .

 30 September 2014

Amended 30/03/16

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